This manual is intended for the Key-User TimeEdit and describes how an examination programme can be checked. It describes the workflow, including explanations of functionalities, points of attention and tips for correct and efficient processing.
read also: How TimeEdit works and Helpful tips for using TimeEdit
1. Click at Administratieve controle on the examination programme that is ready for you.
Workflow checking the examination programme
A workflow will open. This consists of the steps or activities that must be completed in order to complete a specific process from start to finish. The workflow consists of several pages that logically follow one another. Each page contains information from the examination programme that is required for overview and checking.
Below, each page explains what you can expect and what you, as a key-user TimeEdit, should pay attention to. Chapter 3 discusses the various reports in more detail.
Direct to:
Reports - general
Cursusrapport (course report)
Werkvormrapport (teaching method report)
Toetsrapport (test report)
Toetsactiviteitenrapport (test activity report)
Examenprogramma controleren en aanpassen (checking and adjusting examination programme)
1. Introductie (introduction)
Here you will find a brief explanation of the process.
Click on one of the dots to view more information about the process. You will also see which role comes after you and which screens this person will see.
2. Onderwijsaanbod gegevens (educational offering data)
This is an overview page of all data of the educational offering. This information cannot be changed. If this data needs to be changed, this means that a new programme variant must be created.
NB: If incorrect data is shown, create a TOPdesk-ticket.
For minors, you'll see a slightly different page. It's largely similar, but contains some different information.
3. Reports - general
Reports are intended to present information in a clear overview. By default, a compact overview is shown, but you can also choose another template with more detailed information. In addition, you can compile and save your own selection, so that you always have quick access to the data relevant to you.
Reports can be downloaded to Excel. Many reports also allow you to make changes to the data directly from within the report.
If too many columns are selected, data may not fit within the screen in TimeEdit. When downloading to Excel, all columns are included
Below we first explain the general operation of reports, after which we explain which options are available for each report.
1. Click Download to download the report as an Excel or CSV file.
The grey circle shows how many items are selected. In some reports, all items are selected by default; in other reports, the selection starts at 0 and you can choose which items to include. By turning on the top slider, you select everything, but you can also manually create your own selection.
2. Use the Zoeken (search) function to display search bars above the various columns. You can now search by column.
3. Here you can choose which template to use. The default is "01 compact." Choose a different public template or your own template.
4. If you want to create your own report, you can toggle columns on and off and change their order from the desired template. This way, you can compile your own information. You can save this template for your own use.
3.1. Cursusrapport (course report)
In Cursus rapport (course report) you will see an overview of all courses within the programme variant. Below an example of what a course report looks like:
1. Code: In the first column, you'll see the course code. This can be a code derived from the test code from Bison for an existing course or test. If anything has changed in the course, a new course has been created at an earlier stage with a new code. These codes begin with C00…. Check these courses extra carefully.
2. Naam (name): This is the name of the course in question and cannot be changed. A new course name will result in a new course, which you can create later in the process with the exam program. If the name of a newly created course needs to be changed, please submit a TOPdesk ticket.
3. Aangeboden periodes (offered periods): This column shows all periods in which the course is offered, even if it's offered in multiple program options or at different locations. Check that the offer for your program option is correct and adjust it if necessary.
4. Studiepunten (study points): This overview shows the number of credits per course. While no changes can be made at this stage, it's important to verify that the information is correct.
5. Cursusverantwoordelijke (course coordinator): This is the colleague responsible for completing and editing the course. For questions about the content, please contact this person. If the wrong course coordinator is listed, this can be adjusted.
Note: that this colleague will not receive the task again automatically. Any necessary adjustments can be made by you, the curriculum owner.
3.2. Werkvormrapport (teaching method report)
This is an overview of all teaching methods per course. Check that all teaching methods are present and that the Osiris teaching method code is correct. This field is required for the Osiris integration; for this integration to work properly, it is crucial that it is filled in correctly. This must be an unique teaching method code for each teaching method code within the course. Each teaching method must have an unique Osiris code. Start with teaching method 1, then teaching method 2, and so on.
If you see anything that is not correct, please make a note of it and send it to the curriculum responsible when you reject the process.
3.3. Toetsrapport (test report)
This is an overview of all tests per course offering. Check that all tests are present and that the Osiris Test Code is correct. This field is required for the connection to Osiris; for this connection to work properly, it is crucial that it is filled in correctly: This must be an unique test code for each test within the course. Each test within a course must have a unique Osiris Code. Start with test format 1, then test format 2, and so on.
If you see anything that is not correct, please make a note of it and send it to the curriculum responsible when you reject the process.
3.4. Toetsactiviteitenrapport (test activity report)
This is an overview of all test activities per course offering. Check that all test activities are included and that the Osiris test Code is correct. This field is required for the connection to Osiris; for this connection to work properly, it is crucial that it is filled in correctly: Select a unique test method code for each test method within the course. Each test within a course must have a unique Osiris code. Start with assessment method 1, then assessment method 2, and so on.
If you see anything that is not correct, please make a note of it and send it to the curriculum responsible when you reject the process.
4. Wijzigingen (changes)
This page shows the changes made to the structure of the examination programme and to the course itself. This overview can help you better understand what changes were made in earlier steps of the process. Reading this page isn't always easy; you don't need to do anything here, but it can provide valuable insights.
Below you will find an example of a change page:
0. Programme Variant Changes: Sometimes minor changes occur at the programme variant level. These are displayed here. In most cases, however, such changes are rare, as they often lead to the creation of a completely new programme variant. When this happens, this overview shows which information was entered and by whom.
1. Onderdeel-wijzigingen (Component Changes): Changes may have been made to a component of the programme variant. For example, the number of credits may have been adjusted (for example, a cluster increased from 60 to 30 credits). The component type may also have been changed, such as from compulsory to elective courses. Other types of changes are also possible.
2. Cursus-wijzigingen (Course Changes): The course coordinator may have made changes to existing or newly created courses. Click on a course to view the changes made.
Click on a change to view the details. This overview is for illustrative purposes only. Any changes can be reversed from the course report or the examination programme.
5. Examenprogramma controleren en aanpassen (checking and adjusting examination programme)
This page shows the structure of the examination programme. Please carefully check that it matches the agreements made. Move, delete, or create new courses as needed.
The examination programme must be correctly structured, otherwise the Osiris link will not work.
If you would like to know more about what you should pay attention to when building the examination programme, go to Structure of the updated educational model In addition, you can use the following checklist to check whether everything is correct: Checklist examenprogramma in TimeEdit Bachelor (Dutch)
6. Examencommissie advies (examination committee advice)
On this page, you can record the examination committee recommendation. This is for record-keeping purposes only. The Key-User TimeEdit doesn't need to do anything here.
7. Afronden (finisch)
Finally, complete the workflow by clicking Afronden (finish) at the bottom right.
In case of Afkeuren (rejection) , the following screen opens
In the Commentaar bij wijziging (Comments section), please indicate as clearly as possible what is incorrect about the examination programme. Consolidate all comments so the curriculum responsible can correct everything at once.
Only complete the workflow when you're sure everything is correct. Do this in a timely manner, so colleagues in the following steps have enough time to complete their work and can roll back the process in time if necessary.