All uploaded media is kept private by default, when you are ready to share it with others, simply publish it to a channel or gallery on your video portal. Check out our easy step-by-step guide below!

• You'll need to be the media owner or co-publisher to publish media.
• If you dont see the Publish option in your menu, ask your administrator to enable the Publish module.

The Publish status menu displays three options:

• Private - Only I can watch
• Unlisted - Anyone with the link can watch
• Publish - Users entitled to the published destination/s can watch

If this is your first time publishing the media, the status will be Private. If this isn't the first time, the menu will have the option to Change publish locations.

1. Click Publish (or Change publish locations).

The Publish window displays.

• The top section (1) shows any currently selected channels or galleries.
• The lower section (2) displays tabs for Channels (and Media galleries in KAF) and Galleries. Checking or unchecking a box will add / remove the name from the top section.
• Each channel / gallery has an icon next to it indicating category type (3). Hover to see information.

• Each channel / gallery has a 'privacy' icon next to it (4). Hover to see privacy information.

2. Click the boxes next to the Channels (Media galleries in KAF) and Galleries (section 2) you want to publish the media to.

After making your selection, the number of Channels (Media galleries in KAF) and Galleries where the media is (or will be published) displays at the bottom left of the window.

3. Click Save changes.

A success message displays: Media successfully published.

From the Publish status menu, you can change the status of your media.

• If the media is set as 'private', and you click Unlisted, the following message displays: Are you sure you want to set this media to unlisted? It will be available to any user with a link.

• If the media is 'unlisted' or 'published', and you click Private, the following message displays:Are you sure you want to set this media as private? It will be removed from all published locations in this application.
  The message displays the current channels this media is already published to. These are clickable and open in a new tab.

• If the media is 'published', and you click Unlisted, the following message displays:Are you sure you want to set this media as unlisted? It will be removed from all published locations in this application, but will be available for any users with a link to the media.

• If the media is published to a category that you can view but can't publish to (for example, are stricted channel where you lack manager permissions), you can remove it by clicking the 'x' and then saving.

If the media is published to a channel you can't see, you will get the following message:

• Media is published to a private location .
  This includes all categories you don't have access to, covering all statuses: published, rejected, and pending.

Exceptions are:

• content that is rejected in a category.
• content that is pending moderation in a category.

Once such exceptions exist, an alert displays: Media is pending and rejected in[x][channels/galleries]. You can click See list to open the Exceptions tab.

The Exceptions tab allows you to:

• see the categories where the media is pending or rejected.
• remove the media from these categories by clicking on the x. (Once removed, it will also be removed from the list of categories at the top.)

When media is published or pending in an external application, an alert displays on the Publish status menu: Media is published to external application.

You can click Change publish locations to open the Publish window, and then click the External tab to see the applications where the media is published, rejected, or pending.

Additionally, the External tab includes an Unpublish now button, which you can click to unpublish from ALL applications, including this one.

Once you click Unpublish now, a confirmation message displays: This action will unpublish the media from all applications. Are you sure you want to continue?

You can click Unpublish to continue and a success message displays:Unpublished from all applications.

The Publish option on the Publish status menu will be grayed out if 'required' items have not been filled in.

You will see a message based on your permissions as follows:

Complete all the required fields before media can be published - You will see this message if you have edit permissions (owner, co-owner, co-editor). Click Edit to navigate to the edit entry page and fill out the necessary fields.

Contact the media owner to fill in required fields before it can be published- You'll see this message if you don't have edit permissions (for example, co-publisher).

To unpublish media, you need to change its status to private. See Change publishing status above.